Digital Inbox

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The digital inbox is a centralized system that processes all incoming documents, be they paper based or in electronic form. The digital inbox manages all data and automatically sends them to their predetermined location.

Scanning is the first step when it comes to paper-based documents. After the data is physically sorted out, the digital inbox automatically assigns it to the relevant file. This is made possible by a system that performs criteria-based analyses and classifies the data accordingly. All other documents that the system does not automatically assign are processed manually. OCR text recognition helps us prepare the data for further processing.

AVAXES offers you a complete document editing process adapted to your needs.

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    Digital Inbox Workflow

    This graphic shows a possible digitalization process. The process shown does not match your idea? We will create your individual workflow in accordance with your specifications and requirements.

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    Procedure

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    Procedure

    We scan your incoming mail daily in our service center in Herisau and make it available to you as transparent digital documents. The original digital documents can optionally be made available on our web application for selected users.

    We keep the scanned mail in our temporary archive for a period of time defined in agreement with the customer. During this time you can order and access the documents. After the agreed period, the documents are professionally destroyed and disposed of.

    Our packages for your document digitalization

    Transferred documents are prepared for the scanning process. With the workflow set, the data is captured, read out with OCR and then checked for quality.

    Memory

    Once the process has been completed and checked for accuracy, the customer receives the digital documents on a desired data medium.

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    Cloud

    The digital documents are stored on our internal server. With your personal login, you can access and manage your data using our website.

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    Reflect

    The captured data is mirrored in real time from our internal server to your preset server. This way you have all files with you.

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